Grants Management Specialist

Posted Date 3 months ago(3/24/2020 8:40 PM)
Job ID
# Positions
Full-Time 40
US-MD-Silver Spring
Security Clearance Level
National Agency Check (Client Initiated)


CSS is a professional and technical services provider to government and commercial clients. Our services are organized into five core competencies and several cross-cutting services that we have cultivated through our 30 years of corporate experience. Our core competencies include Earth, Space & Life Sciences, Emergency Response & Disaster Recovery, Environmental, Safety & Health, Natural Resources Management, and Transportation Safety & Security.


Join our team! CSS is now hiring a Grants Management Specialist in Silver Spring, MD to support the NOAA Office of Oceanic and Atmospheric Research.


Grants Management Specialist
Education: BA/BS Degree
Experience: 1-3 years of experience in the field or in a related area.


Process requests for continuations, no-cost extensions, and renewals against applicable regulations, and federal guidance.


Process research proposals to include program announcements distribution, database entry of letter of intent and full proposal and all mail and panel review material.
Monitor all phases of awards through closing, assuring all necessary documents are prepared and submitted for approval.

Prepare and maintain an official file for each grant proposal, ensuring that it contains the required documentation for submission; prepare the necessary paperwork and send proposals for peer review, transcribe the comments for scientific review panels, and process all paperwork as needed.

Prepare grant award jackets for submission and award processing.
Advise program managers and sponsored program offices on proper proposal submission formats and procedures.

Contact sponsored program offices for corrections, missing forms, and request necessary revisions or additional paperwork.

Assist in transmitting and receiving correspondence and data from national and international organizations for storing and extracting information on programs and for preparation of ongoing and unique reports published in a variety of formats.

Maintain confidential reviewer information, ensuring that each panel list chosen has the full suite of information prior to the panel date and awareness of regulations pertaining to panel participation and confidential information.

Maintain a tracking system of database of all grant and program actions processed.
Contact reviewers, panel members, and recipients for participation in conference calls, webinars and request non-disclosure, and travel paperwork in advance and after of the event of grant programs, panels, or mail-in reviews.

Aids in the full cycle of panel process, from getting panelists, to setting up remote meeting space, to providing access to proposals, to providing onsite support during panel reviews.
Assist in developing new internal grant standard operating guidance according to NOAA regulations.

Work with the Grants Team Lead in preparing material for training new program/administrative staff.

Maintain portion of the Agency Database (NRDD) to plan, track and evaluate grant projects.
Assist competition managers by responding to technical inquiries from panelist on question and answer sessions.


CSS is an Equal Opportunity/Affirmative Action Employer who provides equal employment opportunities to all employees and applicants for employment without regards to race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, veteran status or genetic information. In addition to federal law requirements, CSS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.



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